How to Reduce the Size of a PowerPoint Presentation
Sometimes, after creating a presentation, you come to realize that its size is bigger than what you expected and, thus, you need a way to reduce the space it takes up on your drive or storage device.
In this Slidesgo School tutorial, we are going to give you some hints on how to decrease the size of a PowerPoint file.
Reducing the size of the images
- Open your PowerPoint presentation.
- Select an image.
- The Format tab will appear at the top of the screen. Go to that tab and click Compress Pictures.
A dialog box will appear, where you can choose whether to:
- Apply the changes only to the selected picture or all of them.
- Delete all cropped areas (please note that if you choose this option, these areas will be deleted and you will not be able to restore the image to its original state).
- Under “Resolution”, we recommend that you select “Use default resolution”.
Changing the resolution
- Open your PowerPoint presentation, go to the File tab and click Options. Then, select the Advanced tab.
- Under “Image Size and Quality”, check “Discard editing data” and uncheck “Do not compress images in file”.
There’s an option that allows you to set the default resolution (measured in ppi). We recommend that you choose one that suits your presentation mode.
Lowering the amount of characters from embedded fonts
To minimize even more the size of the file, you should embed only the characters used in the presentation. This, however, will limit some editing capabilities for other users who do not have the same font already installed on their computers. To do this, go to:
- File tab > Options > Save.
Under “Preserve fidelity when sharing this presentation”, check the following boxes:
- Embed fonts in the file.
- Embed only the characters used in the presentation.
Pro Tip: If you have used fonts that you would like to keep or you think other users will need when editing this presentation, check “Embed all characters” instead of “Embed only the characters used in the presentation”.
Exporting the presentation as a PDF
If you want to reduce the size of the file even more, you can convert it to PDF. This will generate another file with the same contents, but lighter. It’s a good solution, especially if you need to send the file to other people.
To do this, go to:
- File tab > Save as Adobe PDF.
- If you do not have Adobe PDF installed, this option will not appear. In that case, go to the File Tab, click Save as and select “PDF” from the “Save as type” drop-down list.
For more information on how to set up the different options for exporting as a PDF, please refer to our How to Export Your Presentation as a PDF File tutorial.
All the GIFs for this tutorial show our Cool Birthday Party template. If you like it and you want to use it to organize a nice party, just click on the title and you will be able to download it.
Note: Regarding the instructions listed on this tutorial, we are assuming you are using the PowerPoint version included within Office 365. If you have a different version, some of the options might change. Please visit Microsoft Support for more information if that is the case.
Google Slides has a big advantage over its competitors when it comes to saving storage space. Since it’s an online editor, its presentations do not take up space on your Google Drive. However, if you need to download the slides or export them in a PowerPoint file format, you might...
Change the display and authoring language in Google slides following the steps of this tutorial. It is very simple, and it will only take you a few minutes to do so! Content Changing the language In Google Slides Changing the language of your Google Account Adding a new language to...
If you want to change the display tongue in PowerPoint, this is your tutorial. No matter if you have downloaded a version of the software with the incorrect default language or you want to improve your reading skills, we will teach you, step by step, how to do it. Content...
We want to simplify the process of finding a creative presentation template that conveys all your innovative ideas and that, at the same time, tells a convincing story to your audience, 100% editable and free. The best way of saving time and being true to your own discourse is to find...
Every free template that we design at Slidesgo can be used in Google Slides and PowerPoint. This allows you to choose your preferred software for presenting or customizing the template. Have you ever wondered what the advantages of each software are? Keep reading to find out! Content PowerPoint Google Slides...
Printings made with PowerPoint can be useful for you or your public in some cases. We thus prepared this tutorial where you will learn step by step how to print your PowerPoint presentations to have a physical copy of the whole document or only a few slides.PowerPoint offers an easy,...