How to print PowerPoint notes

The information included in the notes section of a PowerPoint is meant for the presenter's eyes only. While the slides themselves display all the visuals and text required to build a compelling visual experience for the audience, notes often contain crucial details the presenter should keep in mind during their talk.

In PowerPoint, you’ll find the notes section right beneath each slide. Just click on “Notes” along the taskbar at the bottom of the PowerPoint window to get started. This article provides you a step-by-step guide to learn how to add speaker notes in PowerPoint.

During presentations, some may prefer to use Speaker Notes so they can see their notes on a second screen. However, if you’re more comfortable holding your notes or if a second screen isn't available, printing your notes is a fantastic alternative.

Printing your PowerPoint slides along with the speaker notes attached to each is straightforward, though the steps can vary slightly whether you're using Windows, Mac, or Word. Let’s explore each one of these processes.

How to print slides with notes on Windows

Printing slides with notes on Windows involve a few simple steps:

• Open the presentation with your speaker notes.
• Go to “File” in the top left corner.
• Choose “Print” from the sidebar menu.
• Specify the number of copies in the “Copies” field.
• Select the printer you want to use in the “Printer” field.
• For extra printing settings, click on “Printer Properties”.
• Underneath “Settings”, select “Full Page Slides” to open the dropdown menu.
• Choose“Notes Pages”.
• Hit “Print” to start printing your slides with notes.

How to print a PowerPoint with notes on Mac

Printing notes from your Apple device is not rocket science. Here’s how to print PowerPoint with lines notes on Mac:

• Open your presentation with speaker notes.
• Click “File” in the top left corner.
• Select“Print”.
• Choose your printer under “Printer”.
• Go to “Show Details” at the bottom of the Print window.
• From the “Layout” menu, select “Notes”.
• Finally, click “Print” to obtain your PowerPoint slides with notes.

How to print a PowerPoint using Word

If you want to print notes in PowerPoint by using Word, here’s how to do it if you’re working on a PC:

• Open your PowerPoint presentation that includes your speaker notes.
• Go to “File”.
• Choose “Export”.
• From the Export panel, select “Create Handouts”.
• A “Send to Microsoft Word” dialog box will pop up. Here, you can pick either “Notes Next to Slides” or “Notes Below Slides”.
• Click the “Paste” option from the same dialog box.
• Click “OK”.
• Word will automatically open the document for you. Once open, go to “File”.
• Select “Print”.
• Adjust the printing settings as needed.
• Finally, hit “Print” to get your document with notes ready.

Everyone has their unique style when it comes to giving presentations. Having your speaker notes printed out is an awesome technique to keep track of the key messages you’d like to convey. You can even hand out to your audience these prints afterward so they can get further insight on your topic.

No matter which operating system you’re using, printing PowerPoint speaker notes is a pretty straightforward process. The important thing is to continually seek out new methods to elevate your presentation skills and find more dynamic and engaging ways to communicate with your audience.