How to Export Your PowerPoint Presentation as a PDF File

After you’re done creating a presentation, you might want to open it in other computers, but perhaps your presentation is not compatible with the software included in them. For this reason, having a PDF version is useful. In this tutorial, you’ll learn how to export your presentation as a PDF file in a few steps. 

Exporting without Speaker Notes, One Slide per Page

  • Click File → Save As. Select the PDF option from the drop-down menu. Then enter a name for the file and click Save.
Saving as a PDF file in PowerPoint
Saving as a PDF file in PowerPoint

If you have Adobe Acrobat PDF, there are two more options available for you:

  • Click File → Save as Adobe PDF.
  • On the Home tab, click Create and Share Adobe PDF.
Extra option available with Adobe Acrobat PDF
Extra option available with Adobe Acrobat PDF

Exporting with Speaker Notes or with Multiple Slides per Page

  • Click File → Save As. Choose the PDF option from the drop-down menu.
Saving as a PDF file in PowerPoint
Saving as a PDF file in PowerPoint
  • Now you can optimize the size of the document for online publication, and add data such as tags, the author or a short title. Depending on your PowerPoint version, you may need to click More Options… to access these settings.
More Options for PDF files
More Options for PDF files
  • To choose what will appear in the PDF document, click Options…
Accessing the Options menu
Accessing the Options menu
  • Now you can choose the slides range, the publish options, the non-printing information and other settings. To change the number of slides per page or the orientation, choose Notes pages from the Publish what drop-down menu.
Options for presentations in PDF
Options for presentations in PDF

If you’re using a Mac and you can’t find these options, follow these steps:

  • Click File → Print… or press Cmd + P.
  • Now you can choose the slides range, the format and the orientation, the number of pages, whether you want to print it in color or in black & white, and whether to include a frame, headers, footers and speaker notes. If you decide to include speaker notes, you’ll only be able to choose one slide per page.
Print options in Mac
Print options in Mac
  • To save, click the PDF button in the lower-right corner and select Save as PDF.
Saving as a PDF file in Mac
Saving as a PDF file in Mac