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How to Modify a Graph in Our Templates

How to Modify a Graph in Our Templates | Quick Tips & Tutorial for your presentations

One of the advantages of using Slidesgo templates is that they include editable graphs. This makes it easier for you to edit and customize the presentation and you will not waste time thinking about how to represent your data.

If you would like to edit these charts easily and get the most out of them, in this tutorial we will show you how to do it step by step.

Access the spreadsheet of the graph

Before starting, you should know that these graphs are created from data entered in a spreadsheet. In our case, the spreadsheet is created in Google Sheets, which, like Google Slides, is part of the Google suite and therefore allows this interactivity.

First, open one of our templates and locate a slide in which there is a chart. If you click on it, you will get a small pop-up window that tells you which document it is linked to (in the case of our templates, a Google Sheets file).  

how to modify a graph in ppt
Editable graph

To access this spreadsheet, click on its name in the pop-up window. If you are using PowerPoint, you will need to hold down Ctrl (or Cmd) and click on the chart. You will be asked if you want to make a copy of the file. Click "Make a copy" to generate it.

how to modify a graph in powerpoint
Making a copy of the spreadsheet

Note: Keep in mind that, if the graph you see does not correspond to the one on the slide, it may be on the second sheet (or on any of the others, if there are more). Click on the sheets at the bottom until you find the desired graph.

how to edit  a graph in ppt
More than one sheet

Modify the data of the graph

Now that you are in the spreadsheet, you will see some data, which will vary depending on the Slidesgo template you are working with. As a general rule, in most of them you will find some numbers (which are the ones that give shape to the elements of the chart).  

Here you can make all kinds of modifications according to your needs. For example, you can change these values to those that fit what you want to represent. The best thing is that, whenever you make any changes, the graph is automatically updated in the spreadsheet.

how to edit a graph in powerpoint
Modifying the data

You can also choose another type of chart. To do this, select it, click on the ellipsis and choose "Edit chart". A panel will appear on the right, from which you can make all kinds of adjustments.

For example, in the "Setup" tab, you can click on the "Chart type" drop-down arrow and select the one you prefer.

how to modify a graph in Google Slides
Changing the type

Another thing you can do is to change the colors of the elements. Just click on the "Customize" tab, then drop down the "Series" section, choose which element to change from the selector and, finally, choose the color you like best.

how to edit a graph in Google Slides
Changing the color of an element

You can also resize the chart to make it larger or smaller. This will help you to better fit the space you have on the slide. Simply select the chart and drag one of the handles in the selection box.  

modify a graph in Google Slides
Resizing the graph

This is just a small sample of what can be done with a chart. Go ahead and experiment on your own!

 

Paste the new chart on the slide

Once you have finished making all the necessary modifications, all that remains is to paste the chart on the slide again.

The procedure is very simple. First, delete the chart that is already present. Then, select the new chart in the spreadsheet, copy it by pressing Ctrl + C (or Cmd + C), return to the slide and paste it by pressing Ctrl + V (or Cmd + V).

You will be offered two options. "Link to spreadsheet" means that it will be linked to the spreadsheet, so any subsequent modifications you make to that file can be transferred directly to the presentation by clicking the "Update" button that will appear in the upper right corner of the chart.

edit a graph in Google Slides
"Link to spreadsheet" option

The second option, "Paste unlinked", allows you to simply insert the chart, without the possibility of automatically updating it. The disadvantage is that any modification you want to make afterwards will require you to copy and paste the resulting chart into the slide once again. However, the advantage is that you avoid possible accidental changes.

how to edit or modify a graph in Google Slides
"Paste unlinked" option

Note: If you are using PowerPoint, these linking options will not appear, as this software is not owned by Google.

If, on the other hand, you want to learn how to create a chart from scratch, we have this tutorial for PowerPoint and this one to create a chart in Google Slides.

 

All set? Give it a try in one of our Google Slides and PowerPoint presentations. Check out our collection and get the inspiration you need!

 

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