How to print PowerPoint notes

How to print PowerPoint notes | 프레젠테이션을 위한 빠른 팁 & 튜토리얼

Crafting an impactful PowerPoint slideshow and delivering a captivating presentation are distinct skills. The first focuses on designing appealing visuals to convey a clear message, while the second involves employing effective presentation techniques to ensure the audience grasps the idea. 

The content of this article will help you with the latter part of this process, guiding future presenters on how to print PowerPoint with speaker notes to enhance your presentations success and effectiveness.

What are notes in PowerPoint?

The information included in the notes section of a PowerPoint is meant for the presenter's eyes only. While the slides themselves display all the visuals and text required to build a compelling visual experience for the audience, notes often contain crucial details the presenter should keep in mind during their talk.

In PowerPoint, you’ll find the notes section right beneath each slide. Just click on “Notes” along the taskbar at the bottom of the PowerPoint window to get started. This article provides you a step-by-step guide to learn how to add speaker notes in PowerPoint.

During presentations, some may prefer to use Speaker Notes so they can see their notes on a second screen. However, if you’re more comfortable holding your notes or if a second screen isn't available, printing your notes is a fantastic alternative.

How to print PowerPoint with speaker notes?

Printing your PowerPoint slides along with the speaker notes attached to each is straightforward, though the steps can vary slightly whether you're using Windows, Mac, or Word. Let’s explore each one of these processes.

How to print slides with notes on Windows

Printing slides with notes on Windows involve a few simple steps:

  • Open the presentation with your speaker notes.
  • Go to “File” in the top left corner.
  • Choose “Print” from the sidebar menu.
  • Specify the number of copies in the “Copies” field.
  • Select the printer you want to use in the “Printer” field.
  • For extra printing settings, click on “Printer Properties”.
  • Underneath “Settings”, select “Full Page Slides” to open the dropdown menu.
  • Choose“Notes Pages”.
  • Hit “Print” to start printing your slides with notes.

This image shows how to add and print your speaker notes on Windows

How to print a PowerPoint with notes on Mac

Printing notes from your Apple device is not rocket science. Here’s how to print PowerPoint with lines notes on Mac:

  • Open your presentation with speaker notes.
  • Click “File” in the top left corner.
  • Select“Print”.
  • Choose your printer under “Printer”.
  • Go to “Show Details” at the bottom of the Print window.
  • From the “Layout” menu, select “Notes”.
  • Finally, click “Print” to obtain your PowerPoint slides with notes.

This image shows how to add and print your speaker notes on Mac

How to print a PowerPoint using Word

If you want to print notes in PowerPoint by using Word, here’s how to do it if you’re working on a PC:

  • Open your PowerPoint presentation that includes your speaker notes.
  • Go to “File”.
  • Choose “Export”.
  • From the Export panel, select “Create Handouts”.
  • A “Send to Microsoft Word” dialog box will pop up. Here, you can pick either “Notes Next to Slides” or “Notes Below Slides”.
  • Click the “Paste” option from the same dialog box.
  • Click “OK”.
  • Word will automatically open the document for you. Once open, go to “File”.
  • Select “Print”.
  • Adjust the printing settings as needed.
  • Finally, hit “Print” to get your document with notes ready.

This image shows how to add and print your speaker notes using Word

Conclusion

Everyone has their unique style when it comes to giving presentations. Having your speaker notes printed out is an awesome technique to keep track of the key messages you’d like to convey. You can even hand out to your audience these prints afterward so they can get further insight on your topic.

No matter which operating system you’re using, printing PowerPoint speaker notes is a pretty straightforward process. The important thing is to continually seek out new methods to elevate your presentation skills and find more dynamic and engaging ways to communicate with your audience.

Learn more about PowerPoint

Do you find this article useful?

의견을 보내 주셔서 감사합니다

Related tutorials

New feature available: edit our templates with Canva | 프레젠테이션을 위한 빠른 팁 & 튜토리얼
뉴스 1 month ago

New feature available: edit our templates with Canva

Whenever you need to create, Slidesgo is there. We’re continually enhancing your presentation design process with templates that are primed to impress for any occasion. And in order to let your ideas flow best, comfort is key. How could Slidesgo help you with this? By making you feel right at home with our resources, no matter your preferred platform.You spoke, and we listened. Now, your favorite slides can be accessed on a new platform: Canva! This new format adds to our existing options (PowerPoint and Google Slides), expanding your ways to utilize our first-rate presentation content. We’ve started with a selection of Canva-ready...

Discover Our Online Presentation Software for Free | 프레젠테이션을 위한 빠른 팁 & 튜토리얼
뉴스 7 months ago

Discover Our Online Presentation Software for Free

We have great news for you today! If you’ve been a Slidesgo fan for years (or months, or weeks, or days, or mere hours, we welcome everyone!), you’ll probably know for now that our templates are available mostly in two formats: for use in Google Slides and PowerPoint.Google Slides is a free tool, since you only need a Google account in order to use it. PowerPoint, on the other hand, is part of the Microsoft Office suite, so it’s not a free program, but that didn’t stop it from being one of the most popular options in the world!What if we...

Webinar: Presentation Audit | 프레젠테이션을 위한 빠른 팁 & 튜토리얼
뉴스 9 months ago

Webinar: Presentation Audit

With more than 15,000 templates released on Slidesgo and a user base composed of millions of people, we estimate that the total number of presentations created adds up to… um, a lot! Our team of professional designers work very hard to provide you with editable slides so that the only thing you need to do is, well, customize the elements to your liking. Starting from any given template, the results may vary a lot depending on the person who edited the contents.Have you ever wondered “Is my presentation good enough?” and wished that an expert on presentations looked at your template...

How to Change Slides Orientation in Google Slides | 프레젠테이션을 위한 빠른 팁 & 튜토리얼

How to Change Slides Orientation in Google Slides

A change of perspective is always good! Do you want your public to look at your slides in a new way? Changing slides orientation will do the work. In this tutorial you’re going to learn how to go from horizontal slides, to vertical ones (and vice versa!). In order to change to portrait orientation in Google Slides, you only need to follow three simple steps:Go to File → Page Setup. Here, you can change the format, but Google Slides does not have a premade vertical option.Click on Custom and you will be able to change the actual size of the canvas....