Slidesgo Menu icon

How to Add Speaker Notes in PowerPoint

How to Add Speaker Notes in PowerPoint | Quick Tips & Tutorial for your presentations

Speaker notes can be very useful to highlight the ideas you want to talk about during your presentation. In this new Slidesgo School tutorial, you’ll learn how to enter speaker notes, how to activate the Presenter View and how to use its tools.

Adding Speaker Notes

  • Open your presentation in PowerPoint.
  • At the bottom of the screen there’s a text field with the message “Click to add notes”. The text that you enter here will be visible for you during your presentation, but not for your audience.
Adding speaker notes
Adding speaker notes
  • If you can’t see this text field, click View → Notes. You can also click the Notes button located at the bottom of the screen.
Displaying the speaker notes
Displaying the speaker notes

Presenting with Speaker Notes

  • To display the speaker notes, you must have two screens: one for the presentation and another for the notes.
  • Open your presentation in PowerPoint.
  • Go to the Slide Show tab.
Slides show tab
Slide Show tab
  • In the Monitors group, check “Use Presenter View”. If you have two screens, this box will be automatically checked. Your presentation will be displayed on the secondary screen and the Presenter View will be on the main screen. You can change this by selecting a different option from the Monitor drop-down list.
Use Presenter View option
Use Presenter View option
  • Click the Slideshow button located at the bottom of the screen. As an alternative, you can click From Beginning, on the Slide Show tab, or just press F5. Your presentation will start in Presenter View.
Entering the presenter view
Entering the presenter view

Using the Presenter View

There are different options at your disposal during your presentation. Some of them are exclusive of this view, so let’s talk about this. 

  • Current slide and Next slide: The current slide and the next one will always be visible for you.
  • Slide number: At the bottom of the screen, click the left arrow to go back to the previous slide, or click the right arrow to move on to the next one.
Changing between slides
Changing between slides
  • Pen and laser pointer Tools: You can activate the pen to draw on the slides, or the laser pointer to highlight the contents of the slide.
Pen and Laser pointer tools
Pen and Laser pointer tools
  • See all slides: If you click this button, you’ll see all the slides of your presentation.
See All Slides option
See All Slides option
  • Zoom into the slides: You can zoom into any part of the screen.
Zooming into a slide
Zooming into a slide
  • Black or unblack slide show: This allows you to hide or unhide the current slide.
Hiding and unhiding slides
Hiding and unhiding slides
  • Toggle subtitles: If you click this button, the subtitles will appear on the screen. This button is only available in Office 365 and newer versions.
Enabling subtitles
Enabling subtitles
  • Zoom: Under the speaker notes you’ll find two buttons that allow you to increase or decrease the size of the text.
Zoom options
Zoom options
  • More slide show options: These include hiding the slide, changing the position of the subtitles and disabling the speaker notes.
More slide show options
More slide show options
  • At the top of the screen you’ll find three buttons that allow you to access the taskbar, change the main screen or end the presentation.
Additional options
Additional options

Tags

Basics

Related tutorials

How to Wrap Text in Google Slides | Quick Tips & Tutorial for your presentations

How to Wrap Text in Google Slides

Most of the time, a slide is more impactful when you combine text with images. You can use both to provide context, explain a process with a visual example or make the content more interesting overall.When text and image are present at the same time, it’s best if they don’t...

How to Wrap Text in PowerPoint | Quick Tips & Tutorial for your presentations

How to Wrap Text in PowerPoint

When designing a presentation, you’ll most likely need to add some text to your slides. For example, you might want to explain a picture or you might want to describe the steps of a process. Do you know the concept of text wrapping? It allows you to give “shape” to the...

Introducing Our Freemium Templates with Extra Slides | Quick Tips & Tutorial for your presentations

Introducing Our Freemium Templates with Extra Slides

We are sure you have noticed the changes we have recently introduced at Slidesgo. Among the most noteworthy are the possibility of registering an account and the adoption of a freemium subscription model.This allows us to keep offering a large amount of free, high-quality resources for our users. In addition,...

5 Advantages of Using PowerPoint and Google Slides for Your Presentations | Quick Tips & Tutorial for your presentations

5 Advantages of Using PowerPoint and Google Slides for Your Presentations

Every free template that we design at Slidesgo can be used in Google Slides and PowerPoint. This allows you to choose your preferred software for presenting or customizing the template. Have you ever wondered what the advantages of each software are? Keep reading to find out!  Content 5 advantages of...

How to Lower the Size of a Google Slides Presentation | Quick Tips & Tutorial for your presentations

How to Lower the Size of a Google Slides Presentation

Google Slides has a big advantage over its competitors when it comes to saving storage space. Since it’s an online editor, its presentations do not take up space on your Google Drive. However, if you need to download the slides or export them in a PowerPoint file format, you might...

How to Reduce the Size of a PowerPoint Presentation | Quick Tips & Tutorial for your presentations

How to Reduce the Size of a PowerPoint Presentation

Sometimes, after creating a presentation, you come to realize that its size is bigger than what you expected and, thus, you need a way to reduce the space it takes up on your drive or storage device. In this Slidesgo School tutorial, we are going to give you some hints on...