How to Insert a PDF in PowerPoint

How to Insert a PDF in PowerPoint | Quick Tips & Tutorial for your presentations

Share

Portable document formats, more known as PDFs, were a revolution in the way we share information. They are an easy and universal way to keep everyone informed and a great tool for your presentations. Are you in a meeting with investors speaking about your company’s achievements? Add a PDF with your last year’s performance! Maybe you are speaking about your school center and the different studies it offers? Add a PDF with a schedule so that everyone knows when your classes are happening!

Giving a bit more information to your listeners is always appreciated, so in this tutorial you are going to learn the different ways to insert a PDF in PowerPoint

How to insert a PDF file as an object

If you insert a PDF file as an object, it will appear as a small icon. It’s a great tool if you want to have all your documents easily accessible by your readers in the same document. To insert it, follow these steps: 

  • First, check that your file is not opened anywhere else. Then, choose the slide where you want it to appear. For this example, we are using the Retro Mollinetti Meeting presentation.
  • Open the Insert tab and click Object → Create from file. If you click on Display as an icon, your document will appear as a small PDF icon.
  • Browse the document and click OK. 
How to Insert a PDF in PowerPoint
Select a slide and insert the PDF

Pro tip: select the icon you just inserted and go to Insert → Action, on the top menu. Then, select Open. If you do this, the file will open when someone clicks on it. 

Insert a PDF in PowerPoint
Make your icon interactive

How to insert a PDF file as a picture

If you are looking for a more visual representation of your file, the solution is adding it as a picture. This is a simpler process that will show a page of your document in your presentation. Let’s see how it goes: 

  • Open your PDF and make the part you want to appear in your slide visible.
  • Make a screenshot of the file. For that, press Windows + Shift + S (or Command + Shift + 4, if you use Mac), the cursor will then allow you to select the part you want to print. After you release it, the selection will be saved as an image in your clipboard.
How to Insert a PDF in PPT
Make a screen capture of your document
  • Open the presentation. For this example, we’re going to use the template Professional Business Meeting. 
  • Select the slide you want your image to appear and paste it. Now you can resize or move the file as you please!
Insert a PDF in PPT
Paste the picture in your slide

Now you are ready to put your knowledge into practise. Take a look at our website and download a template to start preparing your next presentation!

Related tutorials

How to Make a Picture Transparent on PowerPoint | Quick Tips & Tutorial for your presentations

How to Make a Picture Transparent on PowerPoint

A picture is worth a thousand words. That's why, at Slidesgo, we believe that a presentation should contain images to make the information more visual and above all, to attract the audience's attention. To make the images in your Google Slides and PowerPoint presentations even more amazing, you can always...

How to Make an Image Transparent in Google Slides | Quick Tips & Tutorial for your presentations

How to Make an Image Transparent in Google Slides

Images are the ideal complement to make your Google Slides presentations much more visual. There are a variety of editing options when it comes to images, such as adding effects, one of these you can apply is to change the transparency of the image. Below, we are going to tell...

How to Make a Banner in PowerPoint | Quick Tips & Tutorial for your presentations

How to Make a Banner in PowerPoint

The uses that a banner has are almost endless: from ads to sections for websites, or even signatures for certain types of emails. The purpose is up to you, but the thing is: how to design one? If you think that you need expensive software to make banners, think again. Here...

How to Create a Banner in Google Slides | Quick Tips & Tutorial for your presentations

How to Create a Banner in Google Slides

Banners have been around us (at least, when it comes to browsing the net or participating in forums, among other things) for a long time. Creating one is by no means a difficult task, and you can do it with free software such as Google Slides. The steps that you’ll need...

How to Change Orientation in PowerPoint | Quick Tips & Tutorial for your presentations

How to Change Orientation in PowerPoint

A good presentation can shift the perspective of everyone who sees it, but first you need to learn how to change the perspective of your own slides! Knowing how to modify your canvas gives your creations a new dimension. You can even prepare them for printing, the possibilities are endless! In...

How to Change Slides Orientation in Google Slides | Quick Tips & Tutorial for your presentations

How to Change Slides Orientation in Google Slides

A change of perspective is always good! Do you want your public to look at your slides in a new way? Changing slides orientation will do the work. In this tutorial you’re going to learn how to go from horizontal slides, to vertical ones (and vice versa!). In order to change...