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How to Create a Venn Diagram in PowerPoint

How to Create a Venn Diagram in PowerPoint | Quick Tips & Tutorial for your presentations

How many times did you have to explain your data with a PowerPoint presentation and you weren’t able to find the most visual way to do it? To help you with this matter easily and quickly, in this Slidesgo School post we will explain how to insert or create a Venn diagram in PowerPoint, as well as its history and components.

What a Venn diagram is and what it’s for

Venn diagrams are graphical representations used mainly in set theory. They visually show how two or more elements are arranged into groups, where each of these is usually represented by a geometric shape, mainly a circle or an oval.

They are commonly used to show the logic and relationship between various elements of fields such as mathematics, linguistics, computer science, business and other areas of education.

Here is an example of a Venn diagram:

How to do a Venn Diagram in PowerPoint
Venn diagram


As we have previously stated, each circle represents different categories of information, which are blown in an area called "intersection". The overlapping part of the Venn diagram points out those points in common between the two categories.

The history of Venn Diagrams

We have to go back to the 11th century AD to know the origins of the Venn diagram. According to several historians, it was Ramon Llull, a Majorcan philosopher, and logician, who first used a diagram with a similar structure. 

However, the concept of the Venn diagram as we know it today is the result of a publication in the Philosophical Magazine and Journal of Science, called "On the Mechanical and Diagrammatic Representation of Propositions and Reasoning", by the logician John Venn in 1880.

Was it John Venn who first coined this term? Venn referred to these diagrams as "Euler circles", the predecessor to the Venn diagram, as he was inspired by the diagrams of the Swiss mathematician Leonard Euler. The first time the name "Venn diagrams" was used was in the book "A Survey of Symbolic Logic" published in 1918 by the philosopher Clarence Irving Lewis.

Thus, over the decades, the concept was developed and simplified by other experts in the field, such as David W. Henderson, Jerrold Grids, Charles E. "Chip" Killian, Cara D. Savage and Peter Hamburguer.

Components of Venn diagrams

When explaining a Venn diagram, it is important that you know the different components of its structure:

  • Union. This is the combination of all the circles in the diagram.
  • Set. Each of the elements that you want to represent in the Venn diagram.
  • Intersection. Refers to the elements that overlap between the different circles. They are also called "subsets".
  • Symmetric difference. It is everything but the intersection between the sets.
  • Relative complement. It is the difference between a set A and a set B or in other words, the individual section of one of the shapes that does not fall into the intersection.
  • Absolute complement. Everything that is not part of a set, including the area surrounding the circumferences.
  • Universal set. The area surrounding the sets.

Creating a Venn diagram from scratch

Now we’re going to see how to make your own Venn diagram from beginning to end. You just need to follow these steps. You’ll have your own infographics in no time!

First, click Insert > Shape, and then select “Circle”. Now, click and drag to create a circle. Try to place it on a side (not in the center of the slide). Then, copy this shape and paste it to have two circles. Place the second one slightly overlapping the first:

Venn Diagrams in PPT
Inserting a circle

To color a circle, select it, go to Format > Shape Fill, and then choose the color that you prefer. In our example, we’ve opted for pink.

Once done, we need them to be a little bit transparent so that the sector that they share in common is highlighted. You’ll find the “Transparency” option in Shape Fill > More Fill Colors. Do the same with both circles.

Insert a Venn Diagram in PowerPoint
Editing the circles

To make your data more noticeable for your audience, you may use text or icons, either inside or outside the shapes. To insert a text, just click Insert > Text Box. Now click and drag to draw the text box. Finally, just type the text. Once done, you can change the font or the color, just like in the following example:

Example of Venn Diagram in PowerPoint
Inserting and editing text

As we mentioned before, you might want to insert icons instead, since these elements are much more visual. All our templates contain slides with alternative resources and theme icons that you can freely use in your presentations.

It’s very easy. Just select the element that you want to copy, press Ctrl + C (or Cmd + C) and then go to your presentation and press Ctrl + V (or Cmd + V) to paste it:

Venn Diagram
Adding icons to the diagram


Inserting a Venn diagram in PowerPoint

Do you want to save time? In Slidesgo, we have a template containing editable infographics of this type of diagrams, which you just need to edit and then insert into your own presentation. Of course, they’re all 100% customizable, so you can change the colors, text, icons and other elements as you wish. Let’s see how to insert a Venn diagram in PowerPoint!

First, go to Slidesgo’s homepage and access the Infographics section. Then, find the “Venn Diagrams” template or type its name in the search bar. Lastly, download it by clicking the PowerPoint button under “Download this template”.

Venn Diagram in PPT
Infographics template: Venn Diagrams

Your download will start automatically. After it’s finished, locate the .pptx file, open it and choose the diagram that you like the most. There’s a nice variety!

Venn Diagram in PowerPoint
Opening the Venn Diagrams template

After choosing your preferred one, select it and copy it by pressing Ctrl + C (or Cmd + C). Then, go to your presentation and paste it by pressing Ctrl + V (or Cmd + V). Now you’re ready to start adding your data!

How to make a Venn Diagram in PPT
Inserting a Venn diagram


With this lesson about Venn diagrams, you will be able to correctly organize and explain the relationship between various elements of your next presentation. If you want to make your presentation on one of these templates and wow your audience, visit Slidesgo and choose from hundreds of free PowerPoint and Google Slides templates.

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