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How to Create a Venn Diagram in PowerPoint

How to Create a Venn Diagram in PowerPoint | Schnelle Tipps & Tutorials für deine Präsentationen

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How many times did you have to explain your data with a PowerPoint presentation and you weren’t able to find the most visual way to do it? To help you with this matter easily and quickly, in this Slidesgo School post we will explain how to insert a Venn diagram in PowerPoint.

What a Venn diagram is and what it’s for

Venn diagrams are graphical representations used mainly in set theory. They visually show how several elements are arranged into groups, and each of these is usually represented by a geometric shape, mainly a circle or an oval. Let's see an example:

How to do a Venn Diagram in PowerPoint
Venn diagram

Inserting a Venn diagram in PowerPoint

In Slidesgo, we have a template containing editable infographics of this type of diagrams, which you just need to edit and then insert into your own presentation. Of course, they’re all 100% customizable, so you can change the colors, text, icons and other elements as you wish. Let’s see how!

First, go to Slidesgo’s homepage and access the Infographics section. Then, find the “Venn Diagrams” template or type its name in the search bar. Lastly, download it by clicking the PowerPoint button under “Download this template”.

Venn Diagram in PPT
Infographics template: Venn Diagrams

Your download will start automatically. After it’s finished, locate the .pptx file, open it and choose the diagram that you like the most. There’s a nice variety!

Venn Diagram in PowerPoint
Opening the Venn Diagrams template

After choosing your preferred one, select it and copy it by pressing Ctrl + C (or Cmd + C). Then, go to your presentation and paste it by pressing Ctrl + V (or Cmd + V). Now you’re ready to start adding your data!

How to make a Venn Diagram in PPT
Inserting a Venn diagram

If you need more information on how to add or edit text, colors or icons, keep reading!

Creating a Venn diagram from scratch

Now we’re going to see how to make your own Venn diagram from beginning to end. You just need to follow these steps. You’ll have your own infographics in no time!

First, click Insert > Shape, and then select “Circle”. Now, click and drag to create a circle. Try to place it on a side (not in the center of the slide). Then, copy this shape and paste it to have two circles. Place the second one slightly overlapping the first:

Venn Diagrams in PPT
Inserting a circle

To color a circle, select it, go to Format > Shape Fill, and then choose the color that you prefer. In our example, we’ve opted for pink.

Once done, we need them to be a little bit transparent so that the sector that they share in common is highlighted. You’ll find the “Transparency” option in Shape Fill > More Fill Colors. Do the same with both circles.

Insert a Venn Diagram in PowerPoint
Editing the circles

To make your data more noticeable for your audience, you may use text or icons, either inside or outside the shapes. To insert a text, just click Insert > Text Box. Now click and drag to draw the text box. Finally, just type the text. Once done, you can change the font or the color, just like in the following example:

Example of Venn Diagram in PowerPoint
Inserting and editing text

As we mentioned before, you might want to insert icons instead, since these elements are much more visual. All our templates contain slides with alternative resources and theme icons that you can freely use in your presentations.

It’s very easy. Just select the element that you want to copy, press Ctrl + C (or Cmd + C) and then go to your presentation and press Ctrl + V (or Cmd + V) to paste it:

Venn Diagram
Adding icons to the diagram

Go ahead, visit Slidesgo and have a look at hundreds of free templates for PowerPoint and Google Slides. Download any of them and turn it into a slideshow capable of impressing your audience.

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