How to Print Presentations in PowerPoint

How to Print Presentations in PowerPoint | Quick Tips & Tutorial for your presentations

Printings made with PowerPoint can be useful for you or your public in some cases. We thus prepared this tutorial where you will learn step by step how to print your PowerPoint presentations to have a physical copy of the whole document or only a few slides.

PowerPoint offers an easy, user-friendly printing panel with multiple options that can be configured according to your preferences. Let's see how to use it:

Printing Your Presentation

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Click the Printer drop-down arrow to select a printer from the list.
Selecting a printer in PowerPoint
Selecting a printer
  • In case no printer appears on the list, you will have to add one following these steps:
  1. Windows 10: Click Start → Settings → Devices → Printers and scanners.
  2. Windows 7 or 8: On the Control Panel, click Hardware and Sound → Add printer → Add network, wireless or Bluetooth printer → Next.
  • If you cannot find the device, check if your computer is connected to the equipment through some network (cable or wireless). Consult the printer manual for more details on how to connect the equipment.
Choosing the number of copies to print in PowerPoint
Choosing the number of copies to print

Selecting Which Slides to Print

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • In Settings you have different options:
    • To print all the slides:
      • Settings → Print all slides.
    • To select only some slides to print:
      • Settings → Print selection.
    • To print only the slide appearing on the screen:
      • Settings → Print current slide.
Choosing which slides to print in PowerPoint
Choosing which slides to print
  • To print a determined range of slides:
    • Settings → Custom range.
Custom range option in PowerPoint
Custom range option
  • Click the Print button.
Choosing the number of copies to print in PowerPoint
Choosing the number of copies to print

Printing Hidden Slides

  • Open your presentation in PowerPoint.
  • Click File → Print.
  • Settings → Select the option according to the number of slides → click Print hidden slides.
Print Hidden Slides option in PowerPoint
Print Hidden Slides option
  • Click the Print button at the top to complete printing your presentation in PowerPoint.
Choosing the number of copies to print in PowerPoint
Choosing the number of copies to print

Printing with Notes

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Settings → Notes pages.
Notes Pages option in PowerPoint
Notes Pages option
  • Type the number of copies you need and click the button Print at the top of the window.
Choosing the number of copies to print in PowerPoint
Choosing the number of copies to print

Printing as an Outline

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Settings → Outline. The presentation will be printed as a schematic overview.
Printing as an outline in PowerPoint
Printing as an outline
  • Click the Print button.
Choosing the number of copies to print in PowerPoint
Choosing the number of copies to print

Printing Two or More Slides per Page

You can select the number of slides you want to print per page (2, 4, 6…), and whether you want them to be printed horizontally or vertically and with or without notes.

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Settings → Full page slides → Documents.
Options for printing two or more slides per page in PowerPoint
Options for printing two or more slides per page
  • Type the number of copies and click the Print button.
Choosing the number of copies to print in PowerPoint
Choosing the number of copies to print

Printing on Both Sides

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • In Settings you can select among the following options:
    • To print each slide in one page:
      • Settings → Print one sided.
    • To print two slides per page, one on each paper side:
      • Settings → Print on both sides.
Printing on both sides in PowerPoint
Printing on both sides
  • Click the Print button.
Choosing the number of copies to print in PowerPoint
Choosing the number of copies to print

Printing in Black and White

  • Open your PowerPoint presentation.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • In Settings you can select if you want to print your presentation in colour or black and white. Click the icon at the bottom of the window to the right to select among the options:
    • To print in color:
      • Settings → Color.
    • To print in grayscale:
      • Settings → Grayscale.
    • To print in black and white (without grayscale):
      • Settings → Pure black and white.
Printing in black and white in PowerPoint
Printing in black and white
  • If you want to print more than one copy of your presentations, type the number of copies and click the Print button.
Choosing the number of copies to print in PowerPoint
Choosing the number of copies to print