Slidesgo Menu icon

How to Print Presentations in PowerPoint

How to Print Presentations in PowerPoint | Quick Tips & Tutorial for your presentations

Printings made with PowerPoint can be useful for you or your public in some cases. We thus prepared this tutorial where you will learn step by step how to print your PowerPoint presentations to have a physical copy of the whole document or only a few slides.

PowerPoint offers an easy, user-friendly printing panel with multiple options that can be configured according to your preferences. Let's see how to use it:

Printing Your Presentation

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options
Printing options
  • Click the Printer drop-down arrow to select a printer from the list.
Selecting a printer
Selecting a printer
  • In case no printer appears on the list, you will have to add one following these steps:
  1. Windows 10: Click Start → Settings → Devices → Printers and scanners.
  2. Windows 7 or 8: On the Control Panel, click Hardware and Sound → Add printer → Add network, wireless or Bluetooth printer → Next.
  • If you cannot find the device, check if your computer is connected to the equipment through some network (cable or wireless). Consult the printer manual for more details on how to connect the equipment.
Choosing the number of copies to print
Choosing the number of copies to print

Selecting Which Slides to Print

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options
Printing options
  • In Settings you have different options:
    • To print all the slides:
      • Settings → Print all slides.
    • To select only some slides to print:
      • Settings → Print selection.
    • To print only the slide appearing on the screen:
      • Settings → Print current slide.
Choosing which slides to print
Choosing which slides to print
  • To print a determined range of slides:
    • Settings → Custom range.
Custom range option
Custom range option
  • Click the Print button.
Choosing the number of copies to print
Choosing the number of copies to print

Printing Hidden Slides

  • Open your presentation in PowerPoint.
  • Click File → Print.
  • Settings → Select the option according to the number of slides → click Print hidden slides.
Print Hidden Slides option
Print Hidden Slides option
  • Click the Print button at the top to complete printing your presentation in PowerPoint.
Choosing the number of copies to print
Choosing the number of copies to print

Printing with Notes

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options
Printing options
  • Settings → Notes pages.
Notes Pages option
Notes Pages option
  • Type the number of copies you need and click the button Print at the top of the window.
Choosing the number of copies to print
Choosing the number of copies to print

Printing as an Outline

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options
Printing options
  • Settings → Outline. The presentation will be printed as a schematic overview.
Printing as an outline
Printing as an outline
  • Click the Print button.
Choosing the number of copies to print
Choosing the number of copies to print

Printing Two or More Slides per Page

You can select the number of slides you want to print per page (2, 4, 6…), and whether you want them to be printed horizontally or vertically and with or without notes.

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options
Printing options
  • Settings → Full page slides → Documents.
Options for printing two or more slides per page
Options for printing two or more slides per page
  • Type the number of copies and click the Print button.
Choosing the number of copies to print
Choosing the number of copies to print

Printing on Both Sides

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options
Printing options
  • In Settings you can select among the following options:
    • To print each slide in one page:
      • Settings → Print one sided.
    • To print two slides per page, one on each paper side:
      • Settings → Print on both sides.
Printing on both sides
Printing on both sides
  • Click the Print button.
Choosing the number of copies to print
Choosing the number of copies to print

Printing in Black and White

  • Open your PowerPoint presentation.
  • Click File → Print.
Printing options
Printing options
  • In Settings you can select if you want to print your presentation in colour or black and white. Click the icon at the bottom of the window to the right to select among the options:
    • To print in color:
      • Settings → Color.
    • To print in grayscale:
      • Settings → Grayscale.
    • To print in black and white (without grayscale):
      • Settings → Pure black and white.
Printing in black and white
Printing in black and white
  • If you want to print more than one copy of your presentations, type the number of copies and click the Print button.
Choosing the number of copies to print
Choosing the number of copies to print
Tags:
Basics

Related tutorials

How to Change the Language Settings in Google Slides | Quick Tips & Tutorial for your presentations

How to Change the Language Settings in Google Slides

Change the display and authoring language in Google slides following the steps of this tutorial. It is very simple, and it will only take you a few minutes to do so! Content Changing the language In Google Slides Changing the language of your Google Account Adding a new language to...

How to Change the Display Language in PowerPoint | Quick Tips & Tutorial for your presentations

How to Change the Display Language in PowerPoint

If you want to change the display tongue in PowerPoint, this is your tutorial. No matter if you have downloaded a version of the software with the incorrect default language or you want to improve your reading skills, we will teach you, step by step, how to do it.  Content...

How to Find the Best Presentation Template | Quick Tips & Tutorial for your presentations

How to Find the Best Presentation Template

We want to simplify the process of finding a creative presentation template that conveys all your innovative ideas and that, at the same time, tells a convincing story to your audience, 100% editable and free. The best way of saving time and being true to your own discourse is to find...

Comparison between PowerPoint and Google Slides | Quick Tips & Tutorial for your presentations

Comparison between PowerPoint and Google Slides

Every free template that we design at Slidesgo can be used in Google Slides and PowerPoint. This allows you to choose your preferred software for presenting or customizing the template. Have you ever wondered what the advantages of each software are? Keep reading to find out!  Content PowerPoint Google Slides...

How to Print Presentations in Google Slides | Quick Tips & Tutorial for your presentations

How to Print Presentations in Google Slides

It is very likely that some time you will need to print your Google Slides presentation to have a physical copy at hand. This is crucial for studying or reviewing, as a support for the annotations of a presentation or as a support for your lecture or exhibition. To make...

How to Use the Presentation Modes and the Screen Recording Features in PowerPoint | Quick Tips & Tutorial for your presentations

How to Use the Presentation Modes and the Screen Recording Features in PowerPoint

After designing all the slides for your presentation, the next and last step is presenting in front of your audience. In this new Slidesgo School tutorial, you’ll see how the presenter view works and how you can record your presentation. Content Presentation Modes Presentation Modes — Set Up Slide Show...