How to Print Presentations in PowerPoint

Printings made with PowerPoint can be useful for you or your public in some cases. We thus prepared this tutorial where you will learn step by step how to print your PowerPoint presentations to have a physical copy of the whole document or only a few slides.

PowerPoint offers an easy, user-friendly printing panel with multiple options that can be configured according to your preferences. Let's see how to use it:

Printing the Presentation

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Click the Printer drop-down menu to select a printer from the list.
Selecting a printer in PowerPoint
Selecting a printer
  • In case no printer appears on the list, you will have to add one. To do so, follow these steps (depending on your OS).
    • Windows 10: Click Start → Settings → Devices → Printers and scanners.
    • Windows 7 or 8: On the Control Panel, select → Hardware and Sound→ Add printer → Add network, wireless or Bluetooth printer → Next

If you cannot find the device, check if your computer is connected to the equipment through some network (cable or wireless). Consult the printer manual for more details on how to connect the equipment.

 

  • Finally, type the number of copies you need and click the Print button, located in the top-left corner.
Choosing the number of copies in PowerPoint
Choosing the number of copies

Selecting the Slides to Print

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • In Settings you have different options:
    • To print all the presentation slides:
      • Settings → Print all slides.
    • To select only some slides to print:
      • Settings → Print selection.
    • To print only the slide appearing on the screen:
      • Settings → Print current slide.
Selecting which slides to print in PowerPoint
Selecting which slides to print
  • To print a determined range of slides:
    • Settings → Custom range.
Custom range option in PowerPoint
Custom range option
  • Click the Print button, located in the top-left corner.
Choosing the number of copies in PowerPoint
Choosing the number of copies

How to print hidden slides in PowerPoint

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Settings → Select the option according to the number of slides → Click Print hidden slides.
Print hidden slides option in PowerPoint
Print hidden slides option
  • Click the Print button, located in the top-left corner, to start printing your presentation.
Choosing the number of copies in PowerPoint
Choosing the number of copies

Printing the Presentation with Annotations

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Settings → Notes pages.
Notes pages option in PowerPoint
Notes pages option
  • Type the number of copies you need and click the Print button, located in the top-left corner.
Choosing the number of copies in PowerPoint
Choosing the number of copies

Printing the Presentation as an Outline

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Settings → Outline. The presentation will be printed as a schematic overview.
Printing as an outline in PowerPoint
Printing as an outline
  • Click the Print button, located in the top-left corner, to start printing.
Choosing the number of copies in PowerPoint
Choosing the number of copies

Printing Two or More Slides per Page

You can select the number of slides you want to print per page (2, 4, 6….), and whether to print them horizontally or vertically, with or without notes.

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • Settings → Choose an option under "Documents".
Options to print multiple slides per page in PowerPoint
Options to print multiple slides per page
  • Type the number of copies and click the button Print appearing at the top of the window to the left.
Choosing the number of copies in PowerPoint
Choosing the number of copies

Printing the Presentation on Both Sides

  • Open your presentation in PowerPoint.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • In Settings, you can choose from the following options:
    • To print each slide in one page:
      • Settings → Print one sided.
    • To print two slides per page, one on each paper side:
      • Settings → Print on both sides.
Options to print on both sides in PowerPoint
Options to print on both sides
  • Click the Print button, located in the top-left corner, to get a physical copy of your PowerPoint presentation.
Choosing the number of copies in PowerPoint
Choosing the number of copies

Printing the Presentation in Black and White

  • Open your PowerPoint presentation.
  • Click File → Print.
Printing options in PowerPoint
Printing options
  • In Settings, you can choose whether to print your presentation in color or in black and white. Click the last drop-down arrow to access the following options:
    • To print in color:
      • Settings → Color.
    • To print in grayscale:
      • Settings → Grayscale.
    • To print in black and white (without any shades of gray:
      • Settings → Pure black and white.
Options to print in black and white
Options to print in black and white
  • If you want to print more than one copy of your presentations, type the number of copies and click the Print button, located in the top-left corner.
Choosing the number of copies in PowerPoint
Choosing the number of copies